Policies Governing
Research
Updated 12/06/05
Divisional
The ORS
Review Procedures are helpful for new administrators preparing
proposals to be routed through the Office of Research Services for divisional
endorsement, and eventually, institutional endorsement. In particular some
grants have a special routing mechanism called the Blue
Folder Process. Please review these procedures.
Request Divisional Approval for PI Status when a
faculty member has an academic appointment that is not inherently PI
eligible, yet would like to serve as Principal Investigator on a sponsored
project because of an agency requirements or other exceptional case.
List of PI Eligible Positions
There are certain Justification Statements that are required to be
included in proposals, when applicable. These include:
Faculty
Salary Statement - a BSD faculty member is receiving salary support on a
grant
NIH
Salary Cap - a faculty member's salary is over the NIH salary cap
GRA
language - a graduate research assistant is receiving support on a
project
Sharing of Model
Organism Statement - Required on NIH applications when investigators
involve the development or use of a model organism or animal model.
CT
Effort Reporting - an investigator with clinical trials submits other
support information
Cost Sharing--when costs are not recovered from one source and the
expense has to be sharing between more than one source.
Budget/Regulatory Revisions:
If changes are made to the Budget, Budget Narrative/Justification, or changes
are made to the science that require additional protocols (humans, animals,
Biosafety) after BSD/ORS or URA endorsement of an application, resubmission
to ORS is required. Generally, an email detailing the changes and copies of
the changed pages are sufficient for review. If significant changes are made,
a complete re-review of the application by ORS and URA may be required.
Questions should be directed to the ORS reviewer of the initial submission.
All administrators should review the following information regarding cost
sharing: Matching or Cost-Sharing Commitments on Externally-funded
Proposals
Cost Sharing memos which introduce and clarify the University policy on
cost sharing.
Keith Moffat, Deputy Provost for Research Memo
Administrative Implementation Memo
BSD Cost Sharing requests on sponsored projects must come in the
form of a memorandum, addressed to Lynda Wolter, and must include the
following: the PI, the agency, the reason for cost sharing, the amount to be
cost shared, and the account number that will be charged. Please note that
with rare exceptions, we do not cost share on federally funded
projects.
Required
Education in the Protection of Human Subjects is required for all Key
Personnel and individual fellows on competing and non competing applications.
Sample language is provided in the link. Human Subjects certificates will no
longer be submitted to NIH, but can be routed through ORS/URA for internal
review.
Cross Departmental Approval is required when any Personnel listed
on an application or proposals are outside the PI's department. This approval
should be requested via email to the relevant department administrator, who
forwards the request to the chairman for endorsement. The following template
provides the required information necessary to document this approval. Copy
the sample text into your email program.
Cross-dept
template.doc
Subawarding
Grant Transfers
Transferring an NIH Grant
Transferring an NSF Grant
Clinical Trials
Data and Safety Monitoring for Clinical Trials
Clinical Trial Budgeting Guidelines
Institutional
Guidelines
for Grant and Contract Management, courtesy of University Research
Administration, is the comprehensive list of University policies that assist
administrators in preparing proposals and managing sponsored projects. New
administrators should contact Cyndie
Shannon regarding training options and review the following training
presentations:
Indirect Costs
Financial Policy Manual is a helpful reference for more
detailed policies and instructions regarding the financial operation of the
University. Some frequently referenced pages include:
External
OER: Peer
Review Policy and Issues (Review Criteria, Study Section Rosters, etc)
Office
of Research Integrity (ORI): Responsible Conduct of Research
Clinical Trials.gov Resource Information
Regulatory Compliance
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